Executive Administrative Assistant
Frio Regional Hospital Frio Regional Hospital Pearsall, TX Pearsall, TX Full-time Full-time $19 - $22 an hour $19 - $22 an hour 2 days ago 2 days ago 2 days ago POSITION
Summary:
The Executive Administrative Assistant will work under direct supervision, providing administrative and secretarial support for the C-suite executive team.
The executive assistant will perform duties such as scheduling meetings, making travel arrangements, manage office inventory, order supplies, and organizing daily calendars.
Also, answer non-routine correspondence and assembles highly confidential and sensitive information.
Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
DUTIES AND RESPONSIBILITES:
Upholds and supports the hospital's mission, goals, and objectives The Executive Administrative Assistant should be able to work independently Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Oversee arrangements for all board meeting facilities, invitations, catering, accommodations and amenities Takes minutes at all board and director meetings.
Prepares minutes for approval and maintain permanent record of official minutes and other proceedings of the board serving as recorder and repository of the official record of the Board to include posting of meeting notices at local Court House Responsible for District Board elections, Tax rate process, and Election of Association Board Contract management to also include term dates and other duties Collaborates with CEO and executive team on various on-going projects Assists with Press Ganey Reports Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings Develop and carry out an efficient documentation and filing system in a well-organized and timely manner Coordinate interdepartmental meetings and logistics planning Research data to prepare documents for review and presentations by board members, committees, and executives Plans/organizes and implements events such as hospital luncheons, or other events Manages office activities, and coordinates office assignments Responsible for daily incoming mail/sorting for all hospital staff Responsible with daily check mail log Responsible for bi-weekly reconciling outgoing checks Responsible for invoicing all physicians on-call schedules Manages all meeting room reservations for hospital Responsible for all incoming administration phone calls Schedule and coordinate conference calls with internal and external customers Responds to or redirects emails Communicates appropriately with board members and other customers through verbal and written communication Performs other duties as assigned Job Type:
Full-time Pay:
$19.
00 - $22.
00 per hour
Benefits:
401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Pearsall, TX 78061:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Work Location:
In person Upholds and supports the hospital's mission, goals, and objectives The Executive Administrative Assistant should be able to work independently Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Oversee arrangements for all board meeting facilities, invitations, catering, accommodations and amenities Takes minutes at all board and director meetings.
Prepares minutes for approval and maintain permanent record of official minutes and other proceedings of the board serving as recorder and repository of the official record of the Board to include posting of meeting notices at local Court House Responsible for District Board elections, Tax rate process, and Election of Association Board Contract management to also include term dates and other duties Collaborates with CEO and executive team on various on-going projects Assists with Press Ganey Reports Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings Develop and carry out an efficient documentation and filing system in a well-organized and timely manner Coordinate interdepartmental meetings and logistics planning Research data to prepare documents for review and presentations by board members, committees, and executives Plans/organizes and implements events such as hospital luncheons, or other events Manages office activities, and coordinates office assignments Responsible for daily incoming mail/sorting for all hospital staff Responsible with daily check mail log Responsible for bi-weekly reconciling outgoing checks Responsible for invoicing all physicians on-call schedules Manages all meeting room reservations for hospital Responsible for all incoming administration phone calls Schedule and coordinate conference calls with internal and external customers Responds to or redirects emails Communicates appropriately with board members and other customers through verbal and written communication Performs other duties as assigned 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance 8 hour shift Pearsall, TX 78061:
Reliably commute or planning to relocate before starting work (Required) Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
The Executive Administrative Assistant will work under direct supervision, providing administrative and secretarial support for the C-suite executive team.
The executive assistant will perform duties such as scheduling meetings, making travel arrangements, manage office inventory, order supplies, and organizing daily calendars.
Also, answer non-routine correspondence and assembles highly confidential and sensitive information.
Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
DUTIES AND RESPONSIBILITES:
Upholds and supports the hospital's mission, goals, and objectives The Executive Administrative Assistant should be able to work independently Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Oversee arrangements for all board meeting facilities, invitations, catering, accommodations and amenities Takes minutes at all board and director meetings.
Prepares minutes for approval and maintain permanent record of official minutes and other proceedings of the board serving as recorder and repository of the official record of the Board to include posting of meeting notices at local Court House Responsible for District Board elections, Tax rate process, and Election of Association Board Contract management to also include term dates and other duties Collaborates with CEO and executive team on various on-going projects Assists with Press Ganey Reports Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings Develop and carry out an efficient documentation and filing system in a well-organized and timely manner Coordinate interdepartmental meetings and logistics planning Research data to prepare documents for review and presentations by board members, committees, and executives Plans/organizes and implements events such as hospital luncheons, or other events Manages office activities, and coordinates office assignments Responsible for daily incoming mail/sorting for all hospital staff Responsible with daily check mail log Responsible for bi-weekly reconciling outgoing checks Responsible for invoicing all physicians on-call schedules Manages all meeting room reservations for hospital Responsible for all incoming administration phone calls Schedule and coordinate conference calls with internal and external customers Responds to or redirects emails Communicates appropriately with board members and other customers through verbal and written communication Performs other duties as assigned Job Type:
Full-time Pay:
$19.
00 - $22.
00 per hour
Benefits:
401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Pearsall, TX 78061:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Work Location:
In person Upholds and supports the hospital's mission, goals, and objectives The Executive Administrative Assistant should be able to work independently Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Oversee arrangements for all board meeting facilities, invitations, catering, accommodations and amenities Takes minutes at all board and director meetings.
Prepares minutes for approval and maintain permanent record of official minutes and other proceedings of the board serving as recorder and repository of the official record of the Board to include posting of meeting notices at local Court House Responsible for District Board elections, Tax rate process, and Election of Association Board Contract management to also include term dates and other duties Collaborates with CEO and executive team on various on-going projects Assists with Press Ganey Reports Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings Develop and carry out an efficient documentation and filing system in a well-organized and timely manner Coordinate interdepartmental meetings and logistics planning Research data to prepare documents for review and presentations by board members, committees, and executives Plans/organizes and implements events such as hospital luncheons, or other events Manages office activities, and coordinates office assignments Responsible for daily incoming mail/sorting for all hospital staff Responsible with daily check mail log Responsible for bi-weekly reconciling outgoing checks Responsible for invoicing all physicians on-call schedules Manages all meeting room reservations for hospital Responsible for all incoming administration phone calls Schedule and coordinate conference calls with internal and external customers Responds to or redirects emails Communicates appropriately with board members and other customers through verbal and written communication Performs other duties as assigned 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance 8 hour shift Pearsall, TX 78061:
Reliably commute or planning to relocate before starting work (Required) Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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